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- Book a Meeting Room
Book a Meeting Room
Welcome! Woodbridge Public Library meeting rooms are available for meetings and programs open to the public that are sponsored by both not-for-profit and profit-making organizations, community groups, and boards and agencies of the library and township.
With our new reservation system you can apply online to book one of our rooms. It's no longer necessary to call or visit the library.
Please note: Meeting room reservation requests must be submitted at least one week prior to the requested meeting, and no earlier than four months in advance.
Meeting Room Links
Priority in room use is given to Woodbridge-based organizations, but other organizations may use the rooms subject to their availability. Applications are approved or rejected based on the availability of space and whether room use complies with the meeting room policy. In addition, a Meeting Use Agreement Form (PDF) must be on record for your organization, and must be updated annually.
Step-by-Step Guide to Reserving a Room
Need a little help getting started? Here's a quick guide!
Before you begin an application, make sure you review the Meeting Room Policy. It includes lots of important information, including pricing rates for our locations, usage restrictions and general considerations.
Head to our Room Reservation service and create an account (or sign in). Registering an account is quick and simple, and you can enter your preferred library for meeting.
[One-Time Step] Connect your personal account with your organization(s). Have you already been meeting at one of our libraries? Click 'My Account', look under 'Organizations' and click on 'Add one now' to submit a request to tie your account to an organization. If you don't see your organization in the list, don't worry: you'll have a chance to tell us about it when you submit your room reservation application. We'll add it to our system for you, later.
Back on the Room Reservation home page (you can click the '[Spaces]' logo or the 'Request Space' button to get there), enter the time period and date during which you'd like to use a meeting room. Click the button labeled 'Search for a Space'.
You will see a list of available meeting rooms. Use the sliders at the top of the page to adjust the time or date as necessary. Once you're ready to request a reservation for the chosen time and date, click 'Pick Me!' under the appropriate location.
Fill out the form. Please fill it out as completely and accurately as possible; it may influence your chance of approval! If your organization doesn't appear in the drop-down menu, choose 'No Organization' and tell us its name in the box at the top of the form. If your organization doesn't have a piece of information the form asks for (such as a website), enter "Not available" or something similar. When you're all done, click 'Continue' to review your information. Please note that if you are a new organization you won't see any fees yet. Finally, click 'Submit Request' to send your application along.
You're done for now! We've received your application and we will review it and get back to you. If your application looks good, we'll contact you via phone or email to finalize the details. This is where we'll make sure you have a Meeting Room Use Agreement form on file with us, along with any Internal Revenue Service (IRS) documentation, if applicable (for non-profit organizations). We'll also confirm any fees or issues at this time.
When we ask for any extra documentation or fees, you can submit them by mail, fax or in-person to:
Woodbridge Public Library
George Frederick Plaza
Woodbridge, NJ 07095
Phone: 732-634-4450, ext. 7153
You may also submit them at any of our branch locations.
Throughout the process you can monitor your reservation requests from your account page (again: from the Room Reservation page, log in and click 'My Account'). You can also check the status of any payments here, and cancel any submitted requests.